●How to upload abstracts　

How to upload abstracts

Abstract Submission Period

Friday, June 30th, 2023 – Friday, July 14th, 2023　

*IMPORTANT: All presenters must read the following guidelines
Instructions for oral presentations and poster presentations

Upload your abstract according to the following procedures.
　Please note that abstracts must be uploaded before the deadline.
　Check the whole documents thoroughly before uploading them. (Make sure there are no unwanted blank pages, especially as the second page.)

1) Check your Presentation Number

*Coming soon

2) Check your presentation date

*Coming soon

3) Create your abstract

You can download a format template from the Symposium website (See “3: Abstract Submission” on the website).
If the abstract is for a colloquium session, download the one for colloquium and create an abstract without deleting “Colloquium” on the top left.
An abstract for a poster presentation should be 1 page (A4 size).
An abstract for a chemistry education presentation should be up to 2 pages (A4 size).

4) Please note that the Presentation Number will be added directly to each abstract document by the Office.

5) Convert the document to a PDF file, with fonts embedded.

If they are not embedded, they might appear garbled in the Online Abstract Book.

6) Prepare your Presentation ID and the password you set up.

A Presentation ID, which is issued when a Presentation Application is registered, is a combination of numbers and letters that starts with “P”.
(Please note that an ID which starts with “R” is a Registration ID.)
A Presentation ID example: P0001-CSJ-TOHOKU23

7) Upload your abstract

Where to Submit Abstracts

Go to the Symposium website and proceed to the Abstract Submission form (See “3: Abstract Submission” on the website).

Abstract Submission Period

Friday, June 30th,2023 – Friday, July 14th, 2023　

How to make changes to uploaded abstracts

If you need to make changes to an abstract, go to the Symposium website, proceed to the Abstract Submission form (See “3: Abstract Submission” on the website), and simply upload a new abstract.
The new file will replace the previously uploaded file, and the one uploaded later will be registered as your abstract.
You can upload updated files as many as you want during the Submission period, but no changes can be made after the deadline.

Regarding the presentations at the Symposium

*IMPORTANT: All presenters must read the following guidelines
Instructions for oral presentations and poster presentations
Please read the instructions above regarding connecting to the projector, sizes of poster boards, and other details.

For your information:

A Presentation Number for an oral presentation represents the date, venue, and turn on the day, for your presentation.
　　For example, a Presentation Number “17B2” means that you will present on the 17th, at the venue B, and you will be the second presenter on the day there.
A Presentation Number for a poster presentation represents on which day of the Symposium and at which venue you will present the poster as well as the number assigned to your poster that day.
　　For example, a Presentation Number “2P100” means that you will present your poster on the second day of the Symposium, at the venue P, and your poster will be assigned the number 100 that day.

How to submit posters　

Please refer to the Instructions for oral presentations and poster presentations.

If it turns out you cannot attend the Symposium due to unforeseen circumstances

Please let the Office know in advance if you find out that you would not be able to attend the Symposium.

Please note that all fees are non-refundable.

If a presenter for a poster will be absent from the Symposium, please ask another participant to put up the poster.

The person must have completed the Registration process for their own participation. (On-site Registration is possible, too.)

Copyrights

Copyrights of the content of the Online Abstract Book will be assigned to the Tohoku Branch of the Chemical Society of Japan. Therefore, content may be posted at other places when the Tohoku Branch of the Chemical Society of Japan determines the need for it, and if third parties request permission to quote some of the content, the Branch will consider the request and decide whether the permission will be given or not.

Online Abstract Book

Scheduled to be available Monday, September 4th, 2023
Scheduled to be published Monday, September 4th, 2023

Contact us with any questions about the the Symposium

The Office cannot answer any phone calls during the Symposium.
The Office of the Tohoku Branch of the Chemical Society of Japan
Department of Chemistry, Faculty of Science, Tohoku University
6-3 Aza-Aoba, Aramaki, Aoba-ku, Sendai,
Miyagi 980-8578, Japan
Phone/Fax: 022-224-3883 (Only for outside calls)
E-mail: nikka.tohoku*chemistry.or.jp
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